Identify the compartment
Connect vehicle, trailer, compartment and transport record. With several compartments, history should identify the one actually used. A record referring only to the tractor unit may not describe the container receiving the product. Instructions should cover trailer substitutions and schedule changes.
Assess relevant load history
Identify previous products precisely enough to check compatibility and cleaning requirements. Generic descriptions such as agricultural product may conceal important differences. Consult scheme requirements and IDTF where applicable. Incomplete information should pause the decision until clarified; schedule pressure is not a substitute for assessment.
Connect cleaning with inspection
Cleaning evidence should match the vehicle, previous product and work performed. Pre-loading inspection checks actual conditions, including residues, odour, moisture and integrity. A washing certificate does not remove the need to inspect. The procedure should assign rejection authority and exception management.
Prepare drivers for real situations
Training can use compartment photographs, incomplete documents and load changes. The aim is to recognise when to stop and whom to contact. Records should be available during transport and retrievable after delivery. Include subcontracted transport: instructions and criteria need to reach the person actually performing the service.
Three questions for your team
- Who makes the decision, and using which information?
- Which record reconstructs what happened?
- How do we verify that the control works?
Practical guidance, not a replacement for applicable law or requirements. Consult the official documents linked from the scheme pages for your scope.
